Present: Chris Bailey, Carolyn Denard (Phone), Muriel Godbout, Karen Green, Michael Groth, Ellen Hall, Diane Hutchinson, Frank Lacomb, Meghan McCune (Phone), Nicole Pellegrino, Laura Purdy, Ann Rollo, Jonee Smith, Amy Staples, Susan Talbot, Patricia Parnie Wahlen (Phone).

10:30 am –Ellen Hall called the meeting to order.

E. Hall summarized for P. Wahlen what has happened on the Strategic Planning Committee to this date.

C. Denard requested that N. Pellegrino and J. Smith stop by her office before the first Student meeting (November 1) to go over materials and the facilitation of the meeting.

Approval of minutes for October 22, was put off for the next scheduled meeting because some members have not had time to review them.

1. First item on Agenda – Establish Ground Rules
1. The summary and new draft were passed out to the committee. They were completed by hand by C. Denard. C. Denard will type the summary and new draft and send them to committee members, including M. McCune and P. Wahlen by Tuesday, November 2, this will include comments from the Dorm boxes.
2. E. Hall suggested to the committee that they do their own summary/clustering of responses for the next meeting.
3. E. Hall passed out Task Lists for discussion. How would meetings be conducted. C. Bailey asked does committee go over list and categorize the community input?
4. On New Goals C. Denard said there were some new suggestions, for instance the connection with Cornell and the addition of a vision statement. These items will be placed where they belong. E. Hall stated that the vision statement should be completed through the Strategic Planning Committee.
5. E. Hall asked if there were questions about how to conduct student meetings. C. Bailey stated he contacted Tukumbi Lumumba-Kasongo about Roberts Rules of Order on how to conduct the meetings when passions are high. He suggested this could be used as ground rules on meetings. There is a Task list for student discussions and it was suggested that giving the rules of order before the meeting would work.
2. Second item on Agenda – Making sure Facilitator, Recorder, Minute-Taker roles are covered.
1. Discussion on how to select minute takers, and recorders for the meetings. It was determined that any member from the Strategic Planning Committee could do this and volunteers were asked for. On the Student meetings wouldn’t this intimidate students. J. Smith said they would go over everything with C. Denard before the meetings and that she and N. Pellegrino were fine with students as minute takers, and recorders. E. Hall explained that the first meeting for students might be challenging because it is the first meeting, if the facilitators can keep the meeting on track it will get easier as it goes along. J. Smith and N. Pellegrino may ask a committee member to be at the meetings if they wish.
2. D. Hutchinson asked if the Strategic Planning Committee does not choose a goal that is requested on the suggestions, how will that work? E. Hall stated the committee will work things over, put a draft together and then send it out for response. If the suggested goal is not there it may be incorporated in other goals. If the community member requesting the goal still has concern it can be discussed. C. Bailey suggested that the committee set time lines and priorities. Goals must be talked about and decisions based on incorporation of all opinions. F. Lacomb stated that suggestions may not be incorporated at this time but may be set as a goal in the future. C. Denard stated that the meetings are designed to get more information to establish what is doable.
3. Third item on Agenda – Equipment
1. E. Hall we have covered #1 and #2 on Task list what about #3 equipment. C. Denard will have all the equipment ready, flip charts, Easel, and Markers.
4. Forth order on Agenda – Refreshments
1. K. Green will provide lunch for the Nov. 3 meeting. There is no need for refreshments for the other meetings.
5. Fifth order on Agenda – Priority Box and Priority Slips
1. J. Smith and N. Pellegrino have the boxes.
2. C. Denard will have the new working draft of the Strategic Plan Goals and Initiatives ready for the student meeting.
3. J. Smith asked who will be picking up the other boxes. C. Denard said she and P. Siemiatkowski will get the boxes.
4. E. Hall asked about the sign up list. Do we need sign up sheets? A. Rollo stated that sign in sheets would be better than sign up.
5. E. Hall asked about sign ups for facilitators, minute takers and recorders for Staff and Faculty meetings. The rotation for staff meetings was filled out as follows:

• November 8 – Facilitator F. Lacomb, Recorder A. Rollo, Minute Taker D. Hutchinson
• November 10 – Facilitator D. Hutchinson, Recorder F. Lacomb, Minute Taker C. Bailey
• November 12 – Facilitator either J. Chase or F. Lacomb, Recorder M. Godbout, Minute taker K. Green

1. For the Faculty meetings, there was discussion about dates chosen and locations. November 15 is not possible for S. Sloan, E. Hall, C. Denard and M. Groth. November 18 is not a good day for most faculty. Perhaps Tuesday November 16^th instead. For November 19 the Facilitator would be S. Talbot Recorder, M. Groth and Minute Taker L. Purdy
2. Last item of discussion on subcommittees was that there were 3 members added. Consider the master list of subcommittees and see if this is manageable for members. Another list will be prepared for the next meeting. Question on whether Senior Staff had to be at all subcommittee meetings. It was agreed that they were only required for the Transition Committee meetings.

1. Sixth item on Agenda – New Working Draft of Strategic Plan Goals and Initiatives (Including Community Input)
1. A. Rollo questioned C. Denard about the handwritten list that was distributed. C. Denard explained there was not order or form to it at this time. Question on how order or form would be accomplished with all the information coming in. Will it be done at the next committee meeting? C. Denard said it would be a fluid list for now while information is compiled. It can be an ongoing thing and must be prioritized. E. Hall stated the committee must discuss the list every week and it won’t be complete until the end. S. Talbot stated it will help to see the patterns and how they fit together. C. Denard suggested that everyone should cluster things as they see them on the list. C. Bailey this will be a good thing for the student meeting. F. Lacomb, it will stimulate ideas.
2. Other
1. C. Denard suggested members read the Douglas College Strategic Planning handout she previously distributed to the committee in advance of the next meeting.