STRATEGIC PLANNING COMMITTEE
December 2, 2005
Henry Wells Room
Minutes
Present: C. Collins, M. Godbout, D. Hutchinson, F. Lacomb, L. Labar, A. Rollo,
S. Sloan, E. Smith, A. Staples, L. Ryerson, S. Zabriskie
Absent: C. Bailey, J. Chase, S. Grey, M. Groth, N. Pellegrino, P. Wahlen,
J. Goddard, K. Green, E. Hall, V. Muñoz, B. Roberts, M. VanDuyne
Meeting began at 8:35 a.m.
Diane H. facilitated the meeting.
It was agreed that the assessment section be less restrictive. In Letter A, the word permanent was changed to on going. Letter B regarding membership rotation was deleted as normal rotation is already built in and all positions are ex-officio. It was decided that Letter D became Letter B and Letter C stayed as C. In now Letter B the word may was added just before recommend. In now Letter C, the words subcommittee from was taken out and after recommendations and report was added. A question was raised that if the order of priorities changed would this committee need to go back to the Board for approval. Everyone agreed that No, this committee decided the priorities. It was also discussed and agreed that decisions made prior to new rotation of members would stand. There should not be a question of going back and beginning again on an item when it had already been discussed and decided by the current members at that time. The topic of attendance was brought up for discussion. Consideration and engagement by all areas represented needs to be addressed for those members who do not attend on a regular basis. All areas need to be represented. It was agreed by all that although this committee can not require any one member to attend meetings, future discussion and decisions need to be made as to how this committee will work in the future so that all areas are represented. A question was asked if this committee would be meeting on a regular basis after the final draft went to the Board. It was agreed that yes, the committee would still be meeting on-going to show the community that there still is activity with the Strategic Planning Committee.
All members agreed and confirmed that the draft being reviewed by the community was out for endorsement, not for feedback for any changes. Opportunities for feedback have already been done. With or without endorsement from the various campus groups, this final draft will be going to the Board. It was agreed that the email to everyone on campus will not include alumnae and that Ann R. would send out an email to alumnae to keep them informed as to what this committee was doing and giving them another opportunity to see the draft. Ann did make it very clear that this plan has already been endorsed by alumnae. It was agreed by everyone that endorsement is for the various community groups on campus only as it is a plan developed by and for the on-campus community groups. All again agreed that this was a decision that was discussed in detail and decided upon in the beginning work stages of this plan before new rotation of members.
A question was asked about prioritizing the plan. There was discussion as to whether this should be done by the Finance subcommittee or the entire strategic planning committee. Everyone agreed that at this time the entire document is a priority and that after it was presented to the Board in February the next step the entire committee would work together and by May have the prioritizing done. Some priorities in the plan have already been discussed and submitted to the Board and some decisions have already been made. After the February meeting the Finance subcommittee can separate these items and the work of prioritizing can be done.
President Ryerson announced to all committee members that part of the plan in February is to have a working dinner meeting with the Board and this committee.
Meeting ended at 9:30 a.m.
Next meeting to be announced.
Respectfully submitted: Phyllis Siemiatkowski